This policy applies to all persons whose data are being recorded and processed in relation to the business activities of Helveteq AG and such persons, as well as between you, the User of this Website and Helveteq AG, the owner and provider of this Website. This policy applies to our use of any and all Data collected by us or provided by you in relation to any business activity with Helveteq AG, as well as your use of the Website. Please read this policy carefully.
Helveteq AG records and processes certain personal Data in compliance with the Swiss Federal Act of Data Protection (FADP), the respective Ordinances of the FADP, as well as other applicable Data Protection Laws. Personal Data refers to all data relating to a person or specific natural person.
Definitions and interpretation
In this policy the following definitions are used:
Data: collectively all information that you submit to Helveteq AG via email, written communication, the Website or any other means. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies: a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
any applicable law relating to the processing of personal Data, including but not limited to the the Swiss Federal Act on Data Protection (FADP);
the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
the General Data Protection Regulation (EU) 2016/679;
Helveteq AG, or us: Helveteq AG, a company incorporated in Switzerland whose registered office is at Churerstrasse 25, 8808 Pfäffikon;
the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
User or you: any party that maintains a business relationship with Helveteq or accesses the Website and is not either (i) employed by Helveteq AG and acting in the course of their employment, (ii) engaged as a consultant or otherwise providing services to Helveteq AG or (iii) a shareholder;
Website: the website that you are currently using, helveteq.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
In this policy, unless the context otherwise requires:
Scope of this policy
This policy applies only to the actions of Helveteq AG and Users with respect to the business activities of Helveteq and to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
For purposes of the applicable Data Protection Laws, Helveteq AG is the “data controller”. This means that Helveteq AG determines the purposes for which, and the manner in which, your Data is processed.
We may collect the following Data, which includes personal Data, from you:
- contact Information such as addresses, email addresses and telephone numbers;
- IP address (automatically collected);
- web browser type and version (automatically collected);
- operating system (automatically collected);
- further personal data such as passport or ID copies etc.
in each case, in accordance with this policy.
How we collect Data
We collect Data in the following ways:
- data is given to us by you; and
- data is collected automatically.
Data that is given to us by you
Helveteq AG will collect your Data in a number of ways, for example:
- when you contact us through the Website, or through any other means;
- when you elect to receive marketing communications from us;
- when you use our services;
in each case, in accordance with this policy. By giving the Data to us, including confidential Data, you agree to our recording and processing of such Data.
Data that is collected automatically
To the extent that you access the Website, we will collect your Data automatically, for example:
- we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
- we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed “Cookies”.
Our use of Data
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our business services or Website. Specifically, Data may be used by us for the following reasons:
- internal record keeping;
- improvement of our products/services;
- transmission by email of marketing materials that may be of interest to you;
- contact for market research purposes which may be done using email, telephone, fax, or mail. Such information may be used to customize or update the Website;
- general marketing;
in each case, in accordance with this policy.
We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
For the delivery of direct marketing to you via e-mail, we’ll need your consent, whether via an opt-in or soft-opt-in:
- soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out.
- for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we’ll provide.
- if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed “Your rights” below.
We may use your Data to show you Helveteq AG adverts and other content on other websites. If you do not want us to use your data to show you Helveteq AG adverts and other content on other websites, please turn off the relevant cookies (please refer to the section headed “Cookies” below).
Who we share Data with
We may share your Data with the following groups of people for the following reasons:
- any of our group companies or affiliates – for marketing and product targeting;
- our employees, agents and/or professional advisors – for marketing purposes;
- third party service providers who provide services to us which require the processing of personal data – for marketing and product targeting;
in each case, in accordance with this policy.
Keeping Data secure
We will use technical and organizational measures to safeguard your Data, for example:
- access to your account is controlled by a password and a user name that is unique to you.
- we store your Data on secure servers.
Technical and organizational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorized access to your Data, please let us know immediately by contacting us via this e-mail address: firstname.lastname@example.org.
Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this policy or until you request that the Data be deleted.
Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
You have the following rights in relation to your Data:
- Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
- Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
- Right to erase – the right to request that we delete or remove your Data from our systems.
- Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
- Right to data portability – the right to request that we move, copy, or transfer your data
- Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: email@example.com.
If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority.
It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Transfers outside the European Economic Area
Data which we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the EEA or one of our service providers is situated in a country outside the EEA. We also share information with our group companies, some of which are located outside the EEA.
We will only transfer Data outside the EEA where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, e.g. by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission, or by signing up to the EU-US Privacy Shield Framework, in the event that the organization in receipt of the Data is based in the United States of America.
To ensure that your Data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with the third parties we share your Data with. This ensures your Data is treated by those third parties in a way that is consistent with the Data Protection Laws.
Links to other websites
This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This policy does not extend to your use of such websites. You are advised to read the policy or statement of other websites prior to using them.
Changes of business ownership and control
Helveteq AG may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Helveteq AG. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
We may also disclose Data to a prospective purchaser our business or any part of it.
In the above instances, we will take steps with the aim of ensuring your privacy is protected.
All Cookies used by this Website are used in accordance with current Swiss, UK and EU Cookie Law.
Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Helveteq AG to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
This website may place the following Cookies:
- Functional: These cookies are used to improve the experience of the website’s services.
- Security: These cookies are used to make visitor interactions with our services faster, more secure and to help us detect malicious activity.
- Preferences/Features/Services: These cookies are used to enable the functionality of our services, and provide you with features, insights and customized content. We also use these technologies to remember information about your browser and your preferences.
- Analytical/performance cookies: They allow us to recognize and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
- Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalization settings.
It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
For more information generally on cookies, including how to disable them, please refer to https://aboutcookies.org. You will also find details on how to delete cookies from your computer.
You may not transfer any of your rights under this policy to any other person. We may transfer our rights under this policy where we reasonably believe your rights will not be affected.
If any court or competent authority finds that any provision of this policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this policy will not be affected.
Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
This Agreement shall be governed by and construed in accordance with the substantive laws of Switzerland. The courts of the City of Zurich (Switzerland), the place of jurisdiction being Zurich 1, shall have exclusive jurisdiction to settle any disputes which may arise out of or in connection with this Agreement (including non-contractual disputes or claims).
Changes to this policy
Helveteq AG reserves the right to change this policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the policy on your first use of the business services of Helveteq or its Website following the alterations.
You may contact Helveteq AG by email at firstname.lastname@example.org.